Event Spaces

Our meeting rooms are available for board meetings, staff meetings, training, planning meetings and workshops.

Our conference rooms are designed to accommodate groups as small as 6, or as large as 100 people.

Meetings can be scheduled up to six months in advance.

Our office hours are 8:00 a.m.–4:30 p.m. However, guests can schedule meetings beginning as early as 7:30 a.m. Meetings can run no later than 5:30 p.m. Our conference center is available only Monday through Friday, and CIESC is closed on all Federally Observed Holidays.

Because our rooms are in high demand, all meeting rooms must be vacated by 5:30 p.m. Please do your best to vacate the room when your meeting is scheduled to end. If you know your meeting may run late, contact CIESC staff so we can ensure the room and/or staff are available.

We require all conference rooms be returned to the condition they were found – removing trash from tables, pushing in chairs, and taking any items left behind. This ensures rooms are ready for the next meeting.

No. Room configuration must be specified at the time the room request is made. CIESC staff will take care of the required setup for your event, including arrangement of tables/furniture and technology as requested.

The use of equipment owned by CIESC, including projectors, screens and microphones, is included in the facility/room rental fee. Additional charges will be assessed for video and audio recordings and advanced technology support.

CIESC will provide technology support at the beginning of the reservation at no additional charge. Should your group need support for multiple presenters, breakout rooms, Zoom camera management, etc., there is a daily charge of $150.

CIESC staff will be onsite for your meeting to familiarize your team with the space, answer questions, and provide beverage service. Should you need additional support such as catering receive/set-up/clean-up or event registration, there is a $100 daily charge.

The Pyramids have ample free parking in front of the buildings. Restricted parking identified with posted signs and 2-hour parking is not available to CIESC guests.

Payment in full is required 5 business days prior to the date of the scheduled event.

Requests for cancellation must be submitted via email to cbalak@ciesc.org or by calling Chrissy Balak at 317-759-5585, and must be received no later than 5 business days prior to the event date.

No penalty is assessed if cancellation is provided 5 business days prior to the meeting date. Cancellation less than 5 days prior is subject to a penalty cost.

Any or all damages done to CIESC property as a result of a group function will be at the expense of the host organization. CIESC assumes no liability for damages to, or loss of, any articles or property left prior to, during, or following an event.